CLERICAL ASSISTANT (Geelong)

Reference: 200000315J
Category: Administration
Type: Full Time-Perm
Location: Jobs in Geelong
Description:
Clerical Position located at North Geelong
Overview
An Administration Officer performs a range of reception, book keeping and administrative tasks that assist the timely, legal and proper governance and efficient operation of the business.

•    Position includes payroll, accounts payable, general ledger and associated duties connected with the day to day running of this business.
•    The successful applicant will be part of a 5 person team and is expected to participate in a job rotation system.
•    Knowledge of Attaché accounting and payroll software would be helpful but not essential.
•    Previous use of Windows PCs, Microsoft Office programs,
•    This is a full-time position, however some flexibility could be negotiated.
•    Excellent numerical and reading / writing skills essential
Duties
•    Answer and deal with telephone and in-person queries from customers, employees and other parties relating to accounts, payroll and administrative matters.
•    Maintain physical and electronic records, files and other such documents in a manner consistent with agreed procedures to ensure they are secured, well maintained, readily accessible and comply with document retention obligations.
•    Process incoming and outgoing mail.
•    Monitor, process and archive emails in a timely manner in accordance with agreed rules.
•    Follow agreed procedures in performing routine tasks and contribute to changes to work processes as required from time to time such as in response to new opportunities, challenges and changed circumstances.
•    Depending on training and work requirements, perform specialist duties relating to payroll, invoice processing, accounts payable, accounts receivable, bank reconciliation, debt collection, ticket processing, end-of-period tasks, banking, mail handling, customer statement processing and reporting to government agencies and others.
•    Generate routine and ad-hoc reports from computer systems.
•    Liaise with customers, government agencies, system support providers and other external parties to resolve queries, gather information and acquire knowledge.
•    Comply with and uphold all administrative, employment and health and safety procedures.
•    Work cooperatively with colleagues, communicate effectively and seek out opportunities to assist and help.
•    Contribute to a workplace that is safe, pleasant and organized.
•    Assist with tidying, cleaning, filing and disposing of old and unnecessary records and other documents as directed and to comply with legal requirements.
•    Maintain confidentiality of all records, information and discussions.
To Apply: Please apply here attaching your current resume and the names and phone numbers  of at least 3 work referees.



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